Academic Advisor at College of the Siskiyous (2024)

ESSENTIALRESPONSIBILITIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Essential responsibilities are designated by *.

1. Provides academic advising and related services to students, including orientation, registration assistance, and monitoring progress; develops intervention strategies to enhance student retention and academic success. *
2. Assists students with transcript and prerequisite evaluations, registration, transfer and career goals, orientation, course scheduling, education plans, distance advising, basic financial aid questions, graduation petitions, general education certification, and other academic advising processes; provides assistance to students with articulation and curriculum. *
3. Coordinates the recruitment and assessment of students to determine appropriate placement and needs for academic/program support; assists with analysis of individual student needs and situations to determine eligibility for various program grants and campus services; refers students to campus services and services off campus including tutors or counselors as needed. *
4. Provides academic and career advice to prospective and current students in one-on-one and/or small group advising sessions; monitors and tracks student progress. *
5. Serves as an advisor for programs as assigned; represents College of Siskiyous (COS) at related events; promotes programs at COS events, local high schools, and college/career fairs as assigned. *
6. Coordinates with other departments on campus to ensure that effective services are provided to students; communicates with students, staff, parents, other departments, outside agencies, and schools to exchange information, resolves issues and coordinate activities. *
7. Prepares and conducts orientation sessions and student workshops as assigned; performs outreach activities at multiple sites. *
8. Develops and monitors support programs and activities designed to facilitate the achievement of students’ educational goals, including orientation, tutorial services, and other support services. *
9. Plans, organizes, and performs a variety of administrative and technical duties in support of the day-to-day operations and services to students.*
10. Processes graduation petitions and assists with transcript evaluations; assist with Degree Audit functionality. *
11. Develops and maintains a variety of files and computerized databases; inputs student data; prepares reports, flyers, correspondence, and other informational materials. *
12. Answers telephone calls, technical questions and e-mails from staff, faculty, students, and/or parents/guardians. *
13. Assists in the onboarding and training of staff. *
14. Attends participatory governance, advisory, and department committee meetings as appropriate; participates in the accreditation process. *
15. Participates in the college recruitment and selection process.
16. Performs related duties that support the overall objective of the position.

MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE:

• Bachelor’s Degree in a related field;AND
• Two (2) years of experience working with students in an educational setting;
  OR
• Any combination of education and experience which would provide the required qualifications for the position.

• May be required to possess or demonstrate an ability to obtain a valid driver’s license, if driving is required as an essential responsibility of the position.
• May be required to travel for various off-site meetings, trainings, conferences, workshops, and/or events in support of the overall objective of the position.
• Occasional travel is expected for this position.

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:

• District and college policies, procedures, rules, and regulations related to the area of assignment.
• California Education Code as it relates to the area of assignment.
• Practices and principles of academic advising, career assessment, and transfer requirements.
• Academic, vocational, and career opportunities and services offered by a community college.
• General functions, policies, rules, and regulations of a community college.
• Applicable education laws, codes, regulations, policies, and procedures.
• Family Educational Rights and Privacy Act (FERPA).
• Services and resources available to disadvantaged student populations.
• Disabled and at-risk student capabilities and behaviors.
• Student support services such as financial aid, counseling/advising, disabled student programs, transfer, career development/employment, testing, and tutoring.
• California Community College matriculation processes and requirements.
• California Master Plan for Higher Education and the role of the community college.
• Transfer process and requirements for students enrolling in a four-year institution.
• Principles of providing work direction and guidance to others.
• Office management techniques and procedures.
• Record-keeping, record and file retrieval, filing, and file sharing methods and techniques.
• Proper English usage, spelling, grammar, and punctuation.
• Modern office practices and procedures and the operation of office equipment, computers and assigned software.
• Interpersonal skills using tact, patience, and courtesy.
• Mathematic calculations.
• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

• Independently perform the essential responsibilities of the position.
• Plan, coordinate, organize, and prioritize workload to meet timelines.
• Effectively advise students who have different learning styles and differing levels of academic achievement.
• Assist students with understanding community college policies, procedures, and processes.
• Analyze student needs and confer with appropriate personnel to make determinations as to the appropriate placement and course of action.
• Learn, understand, and explain the meaning of assessment.
• Articulate and apply the concept of “multiple measures” in recommending appropriate courses.
• Interpret, apply, and explain rules, regulations, procedures, precedents, and policies related to college.
• Investigate and analyze problems, evaluate alternatives, and make recommendations.
• Plan, organize, coordinate, and perform work in a situation where numerous diverse demands are involved.
• Participate in related training, data collection, and program evaluation functions.
• Compile, assemble, maintain, and disseminate a variety of resources and informational materials.
• Prepare and deliver oral presentations.
• Write reports, correspondence, and informational materials.
• Process and evaluate a variety of program applications, forms, and documents.
• Utilize reasoning to define problems, collect data, establish facts, and draw valid conclusions.
• Assist with research projects as requested.
• Apply research results to program planning and advisem*nt services, as appropriate.
• Communicate effectively both orally and in writing.
• Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities.
• Establish and maintain cooperative and effective working relationships with others during the course of work.

Work Environment
The work environment described herein is representative of those an employee encounters while performing the essential functions of this classification. Incumbents in this classification may encounter frequent interruptions by college personnel, students, and the public.

Employees work under typical office conditions with constant interruptions; noise levels may vary depending on activities of the office, division, or department; drives a vehicle to conduct work.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Americans with Disabilities Act (ADA) requires us to identify the essential (*) duties/functions of the position.We have indicated those duties with an (*) on the job description.

Diversity Statement
Adopted May 2023College of the Siskiyous (Siskiyous) acknowledges and condemns the history of colonization of the Indigenous Tribes who originally inhabited the land on which our institution stands. We acknowledge their continued existence and wisdom regarding this place and area.

It is our mission and vision to foster a community that is inclusive, responsive and supportive of all of its members equitably. It is important for our students and staff to understand the history of our area, acknowledge the past, collaborate with our communities, and facilitate course work which empowers our students with the tools to lead with respect.

All members of the College community are responsible for creating, maintaining, and developing a learning environment in which differences are embraced, sharing is encouraged, equity is sought, and inclusiveness is practiced. We will continually assess our progress to ensure that diversity initiatives disrupt and eliminate harmful policies within our college community. Siskiyous welcomes and embraces students and employees from all backgrounds including, but not limited to: ability or disability, age, ancestry, body type or size, citizenship or immigration status, economic status, educational status, employment status, ethnicity, food or housing insecurity, gender, gender identity, gender expression, incarceration experience, language, marital or partner status, military or veteran status, national origin, neuro-diversity, physical or mental health status, political affiliation, race or racial identity, religion, reproductive status, sex, and/or sexual orientation.